How to Add Signature in Gmail – Easy Steps

Wondering how to add signature in Gmail? Let us first know what is a digital signature in Gmail / mails.

We all send mails for various purposes, whether personal or professional reasons. You must have noticed, at the end of most professional mails, there is a signature. This signature consists of name, designation, company, official phone number, personal phone number, skype id, email id and other contact details. This is called a digital signature. You too can include digital signature at the end of your official mails.

Interesting fact – In your signature, you can include up to 10,000 characters.

Steps on How to Add Signature in Gmail

Step 1 – First you would have to log in to your Gmail account. Enter your mail id and password to sign in.

Step 2 – In your Gmail toolbar, go to Settings by clicking the Settings gear.

how to add signature in gmail

Step 3 – Click on Settings option in the menu that occurs.

Step 4 – After that, go to General.

Step 5 – Go to the Signature section and add your desired signature.

how to add signature in gmail

Step 6 – You can also change text style or add an image to your signature. After being done with signature, click Save Changes.

NoteBelow the signature box, you will see checkbox that lets you to add your signature before the quoted text in replies to email. This makes your signature a lot more visible in mail threads. It becomes worth putting on if you are using mail for professional agendas, or if you want the digital signature to remain visible in follow-ups.

And you are done! Now each mail you send will have a digital signature that you have added.

If you wish to remove the digital signature, then all you have to do is go to ‘Signature‘ and make sure ‘No Signature‘ is selected. And then hit Save Changes.

How to Add Signature in Gmail – Different Signature For Each Address

‘Send mail as’ feature can be used to add a different digital signature for each address while using different addresses in your account.

Step 1 – To select an address, go to Settings page and use drop-down menu above signature text box.

Step 2 – If the drop-down menu is not seen – Open ‘Accounts and Import‘ settings page.

Step 3 – Then you must check whether your mail address is listed in ‘Send mail as‘ section.

Then follow the same steps as above mentioned.

Here you go, now that you have added the signatures to your mails, you can easily send mails to different people without having to input signatures manually for everyone.

We hope you found the article useful. If you have any query or suggestions for us, feel free to drop by in the comments section. We would love to hear from you. For more tips and tricks, check out TricksMaze.

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